Fact of the Month

BCSEA Annual General Meeting

Saturday, June 24th 2006
at the SPEC Building
2150 Maple Street, Vancouver BC
7:00-9:00 pm

Event Details
Nominations for Board of Directors
Candidates
Role of the Board of Directors
Voting Eligibility & Procedures

BCSEA AGM - EVENT DETAILS

Date: Saturday June 24th, 2006
Location: SPEC Building, 2150 Maple Street, Vancouver BC
Time: 7-9 PM

Agenda
The agenda is currently being constructed. If you have any items that you would like added to the agenda, please contact the AGM coordinator.

Please refer to BCSEA's constitution and bylaws for information on the operational procedures of the organization.

Please refer to the BC Society Act for information on changing the organization's constitution and bylaws.

NOMINATIONS FOR BOARD OF DIRECTORS

We are looking to fill 3 positions on our Board of Directors at this year's AGM. Any BCSEA member who has been a member for at least 3 months is eligible for a board position. Nominations will be accepted until June 10th, 2006.

Nomination Procedure and Eligibility

Any BCSEA member (who has been a member for a minimum of 3 consecutive months) may nominate either themselves or another BCSEA member (who has also been a member for a minimum of 3 consecutive months).

All nominations should be sent via e-mail to AGM Coordinator.

Information required includes:

• Name and contact information of the member making the nomination
  
• Name and contact information of the nominee
  
• A short bio and picture of the nominee
  
  The member making the nomination must have the approval of the nominee in order for them to be included in the "Members Standing for Election" list.
  
  The election will be held at the AGM on June 24th, 2006
  

CANDIDATES

Below are lists of directors standing for re-election, member candidates for board directors and directors continuing to serve their 2-year term.

Board members standing for re-election:

Guy Dauncey, Victoria
Kevin Pegg, Victoria
Tom Hackney, Victoria
Gunther Honold, Victoria
Morgan McDonald, Vancouver
TJ Schur, Victoria

Members standing for board election:

Colleen Brown, Vancouver
Eric Doherty, Vancouver
Graig Pearen, Prince George
John Stonier, Vancouver

Board members continuing for their second year term:

Scott Sinclair, Vancouver
Naomi Devine, Victoria
Chris Mott, Vancouver
Geza Vamos, Vancouver

Other members of the current board of directors:

José Etcheverry
Adam James
Dale Littlejohn
Bruce Mackenzie
Taylor Zeeg

Role of the Board of Directors

BCSEA's Board of Directors determines the organization's goals and sets policies to achieve its mission.

Responsibilities of a Board Member:

• support BCSEA's vision and mission and be a member in good standing;
• participate fully in the business of the organization, including active membership on one committee;
• determine organizational direction through strategic planning;
• develop policies to guide the organization and its management;
• monitor operations and evaluate results;
• establish financial policy and approving budgets and financial controls;
• providing continuity for the ongoing governance and management of the organization;
• fulfill legal and ethical responsibilities ensuring the provisions of the organization's charter are followed.

  Additional details on the Roles and Responsibilities of a Board Member can be found in the BCSEA bylaws.

VOTING ELIGIBILITY AND PROCEDURES

Voting Eligibility

Only members in good standing are entitled to vote on a resolution in accordance with the bylaws.

Proxies

A permanent proxy or proxy entitling a person or member to vote at other than one meeting and any adjournment is void.

Members may vote either online or by email. Email votes should be sent to the AGM Coordinator and should be received within the above stated window.

Online voting

There is no need for online voting as the number of nominated directors is less than the number of open board seats.

Election Results

Results of the election will be announced at the AGM on June 24th, 2006.