BCSEA 2007 Annual General
Meeting
Saturday, June 23rd 2007 7:00-9:00 pm
at the Fairfield United Church, Gathering
Room
1303 Fairfield Road (at Moss),
Victoria BC
Event Details
Date: Saturday June 23rd, 2007
Time: 7-9 PM
Location: Fairfield United Church, Gathering
Room
1303 Fairfield Road (at Moss), Victoria BC
Agenda
1. Meet and Greet
2. Call to Order, Confirm Quorum
3. Accept Previous
Minutes (Word-73KB) & Adopt Agenda (below)
4. Report of the Directors (a.k.a. President's Report)
5. Treasurer's Report & Presentation of Financial
Statements (
PDF-3MB)
6. Special Resolutions
7. Election of Directors
8. "President's Privilege" - Recognition
9. Make transportation arrangements for Sunday visits
to Baird's house and O.U.R. EcoVillage
10. Other Business
11. Adjourn
12. Group photos of the Board of Directors, and the
AGM group
NOMINATIONS FOR BOARD OF DIRECTORS
There are four places on the Board to be filled,
or seven places if Special Resolution #5 is passed.
Nomination Procedure and Eligibility
Any BCSEA member (who has been a member for a minimum
of 3 consecutive months) may nominate either themselves
or another BCSEA member (who has also been a member
for a minimum of 3 consecutive months).
All nominations should be sent via e-mail to AGM
Coordinator.
Information required includes:
- Name and contact information of the member making
the nomination
- Name and contact information of the nominee
- A short bio and picture of the nominee
The member making the nomination must have the approval
of the nominee in order for them to be included in
the "Members Standing for Election" list.
The election will be held at the AGM on June 23rd,
2007
CANDIDATES
Directors whose 2-year terms continue until the next
AGM (expire in 2008): Guy Dauncey, Kevin Pegg, Tom
Hackney, Gunther Honold, Morgan McDonald, TJ Schur,
Colleen Brown, Eric Doherty, Graig Pearen, John Stonier,
Romilly Cavanaugh.
Directors whose terms expire at this AGM: Scott Sinclair,
Naomi Devine, Chris Mott, Geza Vamos.
All directors whose terms expire at this AGM are
assumed to be standing for re-election unless they
advise the Board otherwise. The list of directors
standing for re-election will be confirmed at the
AGM.
As well, the Board has accepted the nominations of
Angela Reid and Mary Sturgeon for election as a directors.
Below are lists of directors standing for re-election,
member candidates for board directors and directors
continuing to serve their 2-year term.
Board members standing for re-election:
Scott Sinclair, Vancouver
Naomi Devine, Victoria
Chris Mott, Vancouver
Geza Vamos, Vancouver
Members standing for board election:
Angela Reid, Kelowna
Mary Sturgeon, Vancouver
Board members continuing for their second year
term:
Colleen Brown, Vancouver
Romilly Cavanaugh, Vancouver
Guy Dauncey, Victoria
Eric Doherty, Vancouver
Graig Pearen, Prince
George
Kevin Pegg, Victoria
Tom Hackney, Victoria
Gunther Honold, Victoria
Morgan McDonald, Vancouver
TJ Schur, Victoria
John Stonier, Vancouver
Role of the Board of Directors
BCSEA's Board of Directors determines the organization's
goals and sets policies to achieve its mission.
Responsibilities of a Board Member
- support BCSEA's vision and mission and be a member
in good standing;
- participate fully in the business of the organization,
including active membership on one committee;
- determine organizational direction through strategic
planning;
- develop policies to guide the organization and
its management;
- monitor operations and evaluate results;
- establish financial policy and approving budgets
and financial controls;
- providing continuity for the ongoing governance
and management of the organization;
- fulfill legal and ethical responsibilities ensuring
the provisions of the organization's charter are
followed.
Additional details on the Roles and Responsibilities
of a Board Member can be found in the BCSEA
bylaws.
VOTING ELIGIBILITY AND PROCEDURES
Voting Eligibility
Only members in good standing are entitled to vote
on a resolution in accordance with the bylaws.
Meeting Procedures
Please refer to BCSEA's
constitution and bylaws for full information
on the operational procedures of the organization.
Excerpts from the bylaws:
21 (1) A resolution proposed at a meeting need
not be seconded, and the chair of a meeting may
move or propose a resolution.
(2) In the case of a tie vote, the chair does not
have a casting or second vote in addition to the
vote to which he or she may be entitled as a member,
and the proposed resolution does not pass.
22 (1) A member in good standing is entitled to
one vote.
(2) Voting is by show of hands, or by pre-voting
in the form of electronic-voting, mail-in, or phone-in.
(3) Voting by proxy is not permitted.
23 A corporate member may vote by its authorized
representative, who is entitled to speak and vote,
and in all other respects exercise the rights of
a member, and that representative must be considered
as a member for all purposes with respect to a meeting
of the society.
Voting at this AGM will be by a show of hands of
eligible voters present, or, when voting for directors,
it may be by acclamation if the number of candidates
for director is fewer than or equal to the number
of positions available. People who have signed up
at the door to become members are not entitled to
a vote until after their memberships have been fully
processed, in other words, they will not be able to
vote at the AGM.
Please refer to the BC
Society Act for information on changing the
organization's constitution and bylaws.
Proxies
A permanent proxy or proxy entitling a person or
member to vote at other than one meeting and any adjournment
is void.
Election Results
Results of the election will be announced at the
AGM on June 23rd, 2007.
